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Privacy Policy

Privacy Policy – Association for Mathematics in Education (AMiE)

  • Who we are: AMiE is the data controller.
  • What we collect: Basic contact and membership details, professional information, payment records (not full card numbers), and website usage data.
  • Why we use it: To run your membership, send journals and key info, manage events, improve our services, and meet legal/financial obligations.
  • Sharing: We never sell your data. We share it only with trusted providers (e.g. IT, mailing, payment services) and advisers, under strict agreements.
  • Your rights: You can ask to see, correct, or delete your data in certain cases, object to some uses (including marketing), and complain to the ICO.
  • Contact: For any questions or requests, email office@amie.org.uk
  1. Who we are

The Association for Mathematics in Education (“AMiE”, “we”, “us”, “our”) is the data controller for the personal information we collect and use in connection with our membership, services and website.

AMiE was created following the merger of several mathematics associations, including The Association of Mathematics Education Teachers (AMET), the Association of Teachers of Mathematics (ATM), The Mathematical Association (MA), the National Association of Mathematics Advisers (NAMA), and the National Association for Numeracy and Mathematics in Colleges (NANAMIC). Where we refer to AMiE in this notice, this also covers personal data originally collected and held by those predecessor organisations.

Our contact details are:


Association for Mathematics in Education
Charnwood Building
Holywell Park
Loughborough University Science and Enterprise Park
Leicestershire
LE11 3AQ

Email: office@amie.org.uk

 

If you have any questions about this notice or how we use your data, please contact us using the details above.

  1. What personal information we collect

The personal information we collect and process may include:

  • Name and contact details (postal address, email address, telephone number)
  • Membership details (membership number, membership type, journal preferences, payment status)
  • Professional information (role, institution, areas of interest)
  • Records of your communications with us (emails, correspondence and call notes)
  • Transaction details relating to membership fees, donations and purchases (e.g. date, amount and method of payment – we do not store full card details)
  • Website usage data and cookie information (see Section 12 – Cookies and website usage)

We aim to keep the personal information we hold accurate and up to date, and we encourage you to let us know if your details change.

  1. How we obtain your information

We usually collect personal information directly from you when you:

  • Join as a member or renew your membership
  • Update your details or preferences
  • Contact us by email, post, telephone or through our website
  • Make a donation or purchase goods or services
  • Register for or attend an event
  • Use our website or online services

In some cases, we may hold information about you that was collected by one of the former mathematics associations before they merged to form AMiE. We use that information in line with this privacy notice and only for appropriate membership, governance and charitable purposes.

  1. How we use your personal information and our lawful bases

We will only use your personal information when we have a lawful basis to do so under UK data protection law (including the UK General Data Protection Regulation and the Data Protection Act 2018). The main purposes and lawful bases are:

  1. a) To administer your membership and provide services

We use your information to:

  • Set up and manage your membership account
  • Maintain accurate membership records
  • Send membership communications, including journal selections, AGM notices, membership renewal reminders and other essential information
  • Process membership fees and other payments

Lawful basis: Contract (to perform our contract with you as a member) and legitimate interests (to manage our relationship with members effectively).

  1. b) To fulfil orders for goods and services

We use your information to:

  • Process and deliver orders you place with us
  • Provide customer service and support in relation to those orders

Lawful basis: Contract.

  1. c) To communicate with you about AMiE activities

We may use your information to:

  • Send information about membership benefits, events, campaigns, publications, fundraising and other activities that we think may be of interest to you
  • Tailor our communications based on your interests and preferences

Lawful basis: Legitimate interests (to promote and develop AMiE and our work) and, where required, consent (for example, for certain types of electronic marketing). You can opt out of marketing communications at any time (see Section 9).

  1. d) Research, analysis and reporting

 

We may use your information to:

  • Carry out internal research to understand our membership and improve our work
  • Produce anonymised or aggregated statistics for reporting, planning and fundraising

Wherever possible we use anonymised or aggregated information that does not identify individuals.

Lawful basis: Legitimate interests (to understand and improve our work and to develop AMiE sustainably).

  1. e) Legal, regulatory and governance purposes

We may use your information to:

  • Meet our legal and regulatory obligations (for example, under charity, company and tax law)
  • Maintain appropriate records for audit, accounting and governance purposes
  • Handle complaints, disputes and investigations

Lawful basis: Legal obligation and legitimate interests (to protect and manage AMiE and our beneficiaries).

  1. f) Where we rely on consent

In some circumstances we will ask for your consent to use your information in a particular way (for example, certain marketing communications or the use of particular types of cookies). When we do this, we will explain clearly what you are consenting to. You can withdraw your consent at any time.

  1. Who we share your information with

We will never sell your personal information. We may share it with:

  • AMiE employees, officers and relevant volunteers (such as certains Trustees) where access is necessary for their role
  • Our service providers (data processors) who help us deliver our membership and services, for example:
    • Membership and CRM system providers
    • Mailing houses and distribution partners (for journals and other mailings)
    • IT support, website hosting and email providers
    • Payment service providers
  • Professional advisers, such as auditors, accountants or legal advisers, where necessary
  • Regulators, law enforcement or other authorities, if we are required to do so by law or to protect our rights, members, staff or beneficiaries

We only share the minimum information necessary for each purpose, and we always have appropriate contracts or safeguards in place with our processors requiring them to keep your information secure and to use it only in accordance with our instructions.

  1. International transfers

Some of our service providers may process or store personal data outside the UK (for example, in the European Economic Area (EEA) or other countries).

Where this is the case, we ensure that appropriate safeguards are in place to protect your information, such as:

  • Adequacy regulations issued by the UK government (confirming that a country offers an adequate level of protection), or
  • Approved standard contractual clauses and data-processing agreements.

You can contact us if you would like more information about these safeguards.

  1. How long we keep your information (retention)

We keep your personal information only for as long as necessary for the purposes set out in this notice, including to satisfy any legal, accounting or reporting requirements. As a guide:

  • Membership records are normally retained for up to six years after your membership ends
  • Financial records (such as payment information) are usually kept for six years after the relevant transaction, in line with tax and accounting rules
  • Correspondence and complaints may be kept for up to six years after closure of the matter

In some cases, we may keep information for longer if we need it to establish, exercise or defend legal claims. When we no longer need your information, we will delete or anonymise it.

  1. Your rights

Under UK data protection law, you have the following rights:

  • Right to be informed – You have the right to be informed about the collection and use of your personal data, which is outlined in this document
  • Right of access – to request a copy of the personal data we hold about you
  • Right to rectification – to have inaccurate or incomplete data corrected
  • Right to erasure (“right to be forgotten”) – in certain circumstances, to have your data deleted
  • Right to restrict processing – in certain circumstances, to limit how we use your data
  • Right to data portability – in some situations, to receive your data in a structured, commonly used and machine-readable format and/or ask us to transfer it to another organisation
  • Right to object – to certain types of processing, including direct marketing and processing based on our legitimate interests
  • Rights in relation to automated decision-making and profiling – where applicable

If you wish to exercise any of these rights, please contact us using the details in Section 1, telling us what you would like to do. We may need to request specific information from you to help us confirm your identity.

We will respond to your request as soon as possible and in any event within one month. This period may be extended by up to two further months if your request is complex or you have made several requests; if this is the case, we will explain why.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you are unhappy with how we have handled your data. Further information about your rights and how to complain is available on the ICO’s website.

  1. Your communication and marketing preferences

We want to make sure you are in control of how we contact you.

You can update your contact and marketing preferences – or opt out of marketing communications – at any time by contacting us at:

  • Email: office@amie.org.uk
  • Post: Association for Mathematics in Education, Charnwood Building, Holywell Park, Loughborough University Science and Enterprise Park, Leicestershire, LE11 3AQ

We will continue to send you essential service communications that are necessary to administer your membership or any contract with you (for example, membership renewal notices, transaction confirmations and AGM information), even if you opt out of marketing.

  1. Security

We take the security of your personal information seriously. Measures we use include:

  • Secure, encrypted connections (HTTPS/TLS) for our website
  • Access controls so that only authorised individuals can access personal data
  • Secure systems and regular backups
  • Guidance and training for staff and relevant volunteers on data protection and information security

While we do our best to protect your personal information, transmission of information over the internet can never be completely secure. Once we receive your information, we use appropriate technical and organisational measures to protect it.

  1. Payment card information

We use one or more third-party payment service providers to process card payments securely on our behalf. When you make a card payment online, you are communicating directly with the payment service provider, and your full card details are not collected or stored by AMiE.

Our payment providers are required to use appropriate security measures and to comply with relevant industry standards (such as the Payment Card Industry Data Security Standard, PCI-DSS).

We receive limited information about your payment (for example, date, amount and confirmation of success) so that we can record and reconcile transactions, but we do not have access to your full card number or card security code.

  1. Cookies and website usage

Our website uses cookies and similar technologies to improve your experience, provide certain functionality and help us understand how the site is used. Cookies are small text files that are stored on your device when you visit a website.

We may use cookies to:

  • Remember your preferences and settings
  • Enable you to log in to member areas
  • Analyse how our website is used so we can improve it

For more information on the cookies we use and how to manage your cookie settings, please see our Cookie Policy 

Depending on your browser settings, you may be able to refuse some or all cookies or to be alerted when websites set or access cookies. Please note that if you disable or refuse cookies, some parts of our website may not function properly.

  1. Third-party websites

Our website may contain links to third-party websites. This privacy policy applies only to AMiE and our website; we are not responsible for the privacy practices or content of other websites.

We encourage you to read the privacy policies of any external sites you visit.

  1. Changes to this privacy policy

We may update this privacy policy from time to time to reflect changes in our activities, services or legal requirements.

The most up-to-date version will always be available on our website and will show the date it was last updated. If we make significant changes, we may also notify members and other contacts directly where appropriate.

Last updated: 01 December 2025