Memorandum (CLG 01/01/07)

Regulations of the Mathematical Association

Finance Regulations

Subscriptions

The subscription payable to the Association, as determined from time to time by the Council in accordance with Rule 8, shall cover the period from 1st January to 31st December for Personal Members paying annual subscriptions and from 1st September to 31st August for Institutional Members.

A Member joining the Association at any time during a subscription year and paying a subscription for that year shall be entitled to receive all publications issued to Members in the appropriate Class during that year.

A Personal Member joining the Association for the first time not earlier than 1st September in any calendar year may pay a single subscription to cover the period from the date of joining to 31st December in the following year, at the rate of subscription current at the date of joining, and shall be entitled to receive all publications issued to Members in the appropriate Class during that period.

Subscriptions are due on the first day of the period to which they apply. A Member whose subscription is in arrears shall not have any of the entitlements of membership for such time as it remains unpaid.

The name of a Member who pays no further subscription within six months of the due date shall be removed from the Register of Members. The Association shall send two reminders in writing before taking such action.

Membership and Entitlements

The categories of membership of the Association are:

    Personal Members consisting of:

    Honorary Members
    Members subscribing at the ordinary rate
    Members subscribing at the full time student rate
    Senior Members

    Institutional Members

The services available to members include the membership periodicals and publications designated by the Council as Reports.

The subscription of each Personal Member includes payment for one or more periodical, according to the class of membership selected.

When a Report is published the Council shall determine those Classes of membership which shall receive it by direct despatch. Members in other classes shall be notified of its availability and invited to request it.

The rates of subscription for Members shall be as in the current schedule published by the Association.¹ Payments must be made in Pounds Sterling.

(¹ The schedule giving current rates is available from the Headquarters of the Association.)

Where preferential rates of subscription for Personal Members are quoted in the schedule they apply only to those Members using an address in the United Kingdom² who pay by means of a direct debit agreement, or those whose subscription is received in the headquarters of the Association not later than 31st December of the previous year.

(² For the purpose of these regulations, United Kingdom includes Channel Islands and the Isle of Man.)

Honorary Members are entitled to receive issues of all membership periodicals and Reports published during their period of membership.

A Personal Member who is attending a full time educational course of at least nine months' duration on 1st January of any year is entitled to pay a reduced Student subscription for that year. Claimants to this entitlement must provide the chief executive with details of the course accompanied by a statement signed by the lecturer or administrative officer of the institution which provides the course, certifying that the applicant fulfils the stated conditions.

A member who is retired and has paid 20 years or more of personal subscription may apply to become a Senior Member.

Institutions may join the Association only as Institutional Members. Any member of such an institution may attend meetings of the Association but only one person, nominated by the institution, shall be allowed to vote on its behalf.

No Member's subscription to a Branch may be paid through the Association's account.

No Member's subscription to the Association may be paid through a Branch account.

A Corresponding Association shall pay no subscription to the Association.

The annual subsidy payable to Ordinary Branches as specified in the Regulations for Branches shall be determined by the Council.

Expenses of Committee Members

Members of the Council and members of all Boards and Committees shall be entitled to be reimbursed for expenses incurred on behalf of the Association.

The conditions under which a claim for reimbursement of expenses shall be made shall be determined by the Council and shall be stated on the reverse of the claim form.

The chair, secretary, or treasurer of each committee shall obtain from the Chief executive and circulate claim forms at any meeting of the Council or board or committee, check all claims and send the forms to the Treasurer who shall be responsible for making payments.

Officers and other Members who have expenses which are not covered by 4.3 shall submit their expenses claim to the Treasurer annually by 10th December and on relinquishing office, either directly or through an appropriate treasurer.

Special Purposes Funds

Special Purposes Funds may be established to receive donations and bequests to the Association and such other monies as Council shall determine. Such a fund may be established:

1. to support the activities and work of the Association in general;
2. for a particular purpose.

The resources of a fund established as in 5.1(i) shall be applied wholly and solely for the benefit of the Mathematical Association and disbursements from it, in the form of grants, shall be for the credit of the Association's main account. The prior approval of the Council shall be obtained before such grants are made.

Grants from such a fund shall be made for:

1. Capital expenditure on:
   • improvements to the facilities of the Headquarters buildings;
   • the first time acquisition of fixed assets;
   • replacement of existing fixed assets, insofar as the current financial position of the Mathematical Association does not allow for such unassisted expenditure.
     
     
2. Special projects of such nature that they cannot be construed as being covered by the normal income of the Mathematical Association:
   • to support the activities and work of the Association in general;
   • for a particular purpose.

The resources of a fund as in 5.1 (ii) shall be applied wholly and solely to the purpose for which the fund was established. The Treasurer shall be responsible for all payments from such a fund. The decision to terminate the fund shall be taken by the Council.

The Treasurer shall keep separate accounts for each Special Purposes Fund and shall include these in the report to the Annual General Meeting.

Branches and Affiliated or Corresponding Associations

Each Branch must include in its committee of management at least one Personal Member of the Association.

Each Branch shall have rules concerning its title, governance, finances and the election of its officers.

Each Branch shall send to the chief executive of the Association an Annual Return for each calendar year by the end of January of the following year.

Each Branch shall appoint annually one of its members who is a Personal Member of the Association to be its representative on the Branches Committee.

If it is known in advance that the named representative of a Branch will be absent from a meeting of the Committee, the Branch may appoint another of its members who is a personal Member of the Association to represent it at that meeting; this person shall have all the rights and responsibilities of the named representative.

No Branch shall make representations to outside bodies or individuals in the name of the Association unless authorised to do so by the Council.

Each Branch shall be solely responsible for its own debts and liabilities, and shall not pledge the credit of the Association or that of the Council or of any individual member of the Council.

Each Branch and its officers for the time being shall at all times comply with all Acts of Parliament and other statutory obligations and regulations for the time being in force including (but without prejudice to the generality of the foregoing) the Charities Act or any statute replacing or consolidating the same and the said officers shall be jointly and severally liable to notify the chief executive of the Association immediately upon any breach being brought to their attention.

Established Branches

The rules of an Established Branch, or any amendments to them, shall require to be approved by a general meeting of the Branch and by the Branches Committee. After approval, a copy shall be sent by the secretary of the Branches Committee to the chief executive and retained by the Association. These rules must conform with and yield to the Rules and Regulations of the Association.

The Annual Return of each Established Branch shall include:

1. a statement of the Branch's finances for the calendar year and such supporting material as may be required by the Association's auditors;
2. details of the rates of subscription levied by the Branch;
3. details of the programme of meetings organised by the Branch;
4. the numbers of Members and Associates of the Association who were members of the Branch during the calendar year;
5. the names and addresses of the Branch Secretary, Branch Treasurer and the name of the representative on the Branches Committee for the ensuing calendar year. Any subsequent changes in these appointments shall be notified to the chief executive of the Association within within one calendar month of its occurence;
6. the name, address and sort code of the Bank holding the Branch's accounts, and the account number(s) of the Branch's accounts. Any subsequent changes to the Branch's banking arrangements must be notified to the chief executive of the Association within one calendar month of its occurence.

Each Established Branch shall include:

1. a statement of the Branch's finances for the calendar year and such supporting material as may be required by the Association's auditors;
2. details of the rates of subscription levied by the Branch;
3. details of the programme of meetings organised by the Branch;
4. the numbers of Members and of Associates of the Association who were members of the Branch during the calendar year;
5. the names and addresses of the Branch secretary, the Branch treasurer and the named representative on the Branches Committee for the ensuing calendar year. Any subsequent change in these appointments shall be notified to the chief executive of the Association within one calendar month of its occurrence.

The Annual Return of an Established Branch shall be considered to have been received only when all the items given in Regulation 8.3 have been received.

If the chief executive of the Association does not receive the Annual Return of a Branch for a calendar year before:

1. 1st February of the following year, the Branch shall not receive any subsidy during that following year unless the Branch satisfies the Branches Committee that there is good cause for the lateness of its Annual Return;
2. 1st March of the following year, any representative of the Branch on the Branches Committee shall lose the power to vote during the following year unless the Branch satisfies the Branches Committee that there is good cause for the lateness of its Annual Return.

The dissolution of an Established Branch shall occur:

1. on a resolution of the Council; or
2. on a resolution of a general meeting of the Branch; or
3. if the Branch fails to hold an advertised professional meeting in a period of two years; or
4. if the chief executive of the Association does not receive the Annual Return of a Branch for a calendar year before 1st July of the following year.

Upon the dissolution of an Established Branch the chief executive of the Association shall recover any funds held by the Branch on behalf of the Association.

Designated Branches

The rules of a Designated Branch, or any amendments to them, shall require to be approved by a general meeting of the Branch. After approval, they shall be submitted to the Branches Committee for examination. A copy shall be sent by the secretary of the Branches Committee to the chief executive and retained by the Association. The Branches Committee shall bring to the attention of the Council any conflict in these rules with the Rules and Regulations of the Association.

The annual return of a Designated Branch shall include:

1. an audited statement of the Branch's finances for its most recent financial year;
2. details of the rates of subscription levied by the Branch;
3. details of the programme of meetings organised by the Branch;
4. the numbers of Members and of Associates of the Association who were members of the Branch during the calendar year;
5. the names and addresses of the Branch secretary, the Branch treasurer, the Branch auditor and the named representative on the Branches Committee for the ensuing calendar year. Any subsequent change in these appointments shall be notified to the chief executive of the Association within one calendar month of its occurrence.

The withdrawal of designation of an association as a Designated Branch shall occur:

1. on a resolution of the Council; or
2. on a resolution of a general meeting of the Branch; or
3. if the Branch fails to hold an advertised professional meeting in a period of two years or if the Branch fails to submit its Annual Return for any calendar year by the end of the June of the following year.

Committees

The members of a committee, other than those elected at an Annual General Meeting or otherwise specified in the Regulations for that Committee, shall be elected by the Committee. Each Committee shall review its membership annually.

Unless specified otherwise in the Regulations for a Committee, no one shall serve as a member of that Committee for more than eight years in any continuous period of twelve years. Membership ex-officio shall not count in reckoning time served and time elapsed for the purposes of this regulation.

All nominations for election by a Committee shall be submitted to the chair of that committee by a member of the association and shall be accompanied by the nominee's consent.

The chair of each committee listed in Rule 20.1 shall be its designated representative on the Council.

Each committee shall elect a secretary.

No one shall serve as secretary for more than four years in any continuous period of eight years.

The secretary shall report, annually two weeks prior to the Annual General Meeting, to the Secretary of the Association, the membership of all subcommittees and working groups established and dissolved under these Regulations and any change in the membership of the Committee.

The secretary shall arrange for minutes of meetings of the Committee to be kept. The minutes of each meeting shall be submitted to the next meeting for confirmation; after approval, one copy shall be signed by the chair as an accurate record, and that copy shall be sent to the chief executive and placed in the archive of the Association.

Each committee shall elect a treasurer.

No one shall serve as treasurer for more than four years in any continuous period of eight years.

The treasurer shall administer all monies in the charge of the Committee, and shall be responsible to the Treasurer of the Association. The treasurer shall ensure that Committee operates within the budget approved by the Council.

The treasurer shall submit annually to the Treasurer of the Association, by a date and in a form specified by the Treasurer of the Association, an estimate of the expected income and expenditure of the Committee for the next financial year. The treasurer shall submit annually to the Treasurer of the Association, by a date and form specified by the Treasurer of the Association, an account of the income and expenditure of the Committee.

Each Committee shall elect from among its members a vice-chair to chair meetings if the chair is absent.

The President of the Association, the Chair of Council and the Secretary may attend any meeting of any Committee of which they are not members, but shall not have the power to vote.

Committee shall have the power to invite any other person to attend a meeting of the Committee. Such invited persons shall not have the power to vote.

A Committee may establish subcommittees to perform specific functions which fall within the terms of reference of the Committee.

A Committee may establish working groups with specific tasks which fall within the terms of reference of the Committee. It shall determine the date by which the working group is required to report.

The Committee shall appoint the chair and shall determine the membership and procedures of each subcommittee and working group. Subcommittees and working groups may include persons who are not members of the Committee.

The financial control of subcommittees and working groups shall be vested in the treasurer of the Committee and they shall operate within the budget of the Committee.

A Committee may dissolve any subcommittee or working group that it has established.

A Committee may make Standing Orders governing arrangements for meetings and the conduct of business. A copy of the Standing orders for any Committee shall be lodged with the chief executive and shall be made available to other Committees on request. Standing Orders shall include provision for their periodic review.

A Committee desiring to make a representation to any outside body shall state, in making such representation, that it speaks for that Committee only. No such representation shall be made without the approval of the President or the Chair of Council.

A committee shall have power to issue and circulate reports on its work provided that such reports make clear that they are issued by the Committee and do not necessarily represent the views of The Mathematical Association as a whole.

The Council

The Council shall conduct the business of the Association in accordance with the Rules.

The Council shall be answerable to the Association for financial decisions made on its behalf.

The Council shall be responsible on behalf of the Association for the conduct of business between the Association and other institutions and organisations, but may, where appropriate, delegate such business to a Committee or a Branch of the Association or to a working group.

Invitations from other institutions or organisations for the Association to be represented on or to nominate members for their boards or committees shall be considered by Council.

The Council shall arrange negotiation of agreements with Corresponding Associations and shall ratify such agreements.

The Council shall be responsible for the appointment and dismissal of staff, and shall determine their terms and conditions of service, on the advice of the Member of Council with Responsibility for Headquarters and in consultation with the chief executive.

The Council shall determine the entitlement to the facilities of the Association headquarters, and to the services of its staff, of members of the Council and of Committees, Branches and others working on behalf of the Association.

The Standing Committee of Council

Standing Committee shall consist of the President, Chair of Council, Secretary and Treasurer of the Association, together with one member of Council Without Office.

The Secretary and Treasurer of the Association shall serve as secretary and treasurer respectively of the Standing Committee.

When no meeting of the Council is imminent, the Standing Committee shall be responsible for:

1. arranging representation to outside bodies on matters of urgent concern;
2. arranging for response to correspondence from outside bodies;
3. decisions on matters of urgency concerning the committees and administration of the Association;
4. any other matters referred to it by the Council.

When the urgency of an item of business precludes the calling of a meeting, the work of the Standing Committee may be conducted by correspondence, by telephone, or in any other way which ensures that account can be taken of each member of the Committee.

Teaching Committee

The objects of the Teaching Committee shall be:

to keep under review matters concerning the teaching and learning of mathematics and to address matters of potential future importance;

to advise the Council on response and representation by the Association to outside bodies on matters which affect the teaching and learning of mathematics;

to initiate, in collaboration with other Committees of the Association, the dissemination of its findings through publications, conferences, meetings and other appropriate means.

The Committee shall consist of the chair, the secretary, the treasurer, the Secretary of the Association, the Chair of the Publicity and Membership Committee, the Editor-in-Chief, a representative of Branches Committee, at least four but no more than eight other members and the chief executive.

There shall be an Open Meeting of the Committee at the Annual Conference of the Association. The Association shall not be liable to pay the expenses of those attending the meeting.

The Committee shall hold such other meetings as are required to discharge its duties.

For each subcommittee and working group, the Committee shall appoint a member of the Committee as Liaison Member. The Liaison Member, for a subcommittee or working group, shall:

• monitor its progress and make periodic reports on it to the Committee;
• be invited to its meetings, and receive copies of its papers and, on request, communicate them to the Committee.

The chair of a subcommittee or working group shall arrange for notices of its meetings and all relevant documents to be sent to its Liaison Member.

A subcommittee or working group shall not distribute beyond its own membership and that of the Committee any document without the knowledge of the Liaison Member and the consent of the chair of the Committee. No document shall be published without the consent of the Publications Committee or the Editor of a periodical of the Association.

The Committee may establish and appoint members to joint committees with other bodies, it shall agree the terms of reference and, with the approval of the Treasurer of the Association, financial arrangements for such committees with the other participating bodies, and it shall report these to the Council.

Branches Committee

The functions of the Branches Committee shall be:

1. to encourage and support the activities of Branches;
2. to facilitate exchange of information among Branches;
3. to act as a link between the Association and its Branches in the dissemination of information from the Association, and in channelling the views of Branches to the Association;
4. to aid the interpretation to the Branches of Association policy;
5. to enable Members of the Association to become more actively involved in the Association;
6. to ensure that the Council is made aware of any matters which affect Branches and which should be brought to the attention of the Council.

Branches Committee shall ensure that good communication is maintained with other Committees of the Association.

The membership of the Branches Committee shall be: a chair, a secretary and a treasurer; the President; the Chair of Council, the Secretary and the Treasurer of the Association; and one named representative of each Branch. The Committee shall have the power to co-opt up to four other members.

The person who shall be named to represent a Branch on the Committee shall be selected by that Branch. In the absence of its named representative from a meeting of the Committee, the Branch may appoint any other of its Association Personal Members as its representative at the meeting, and this person shall have the power to vote.

The chair, secretary and treasurer of the Branches Committee and one other member elected annually by the Branches Committee shall constitute the standing committee of Branches Committee. the standing committee shall advise the officers. It shall have power to act for the Branches Committees in minor matters between meetings of the Committee, and it shall report such action to the Committee not later than its next subsequent meeting.

On the evidence of compliance with Regulation 3 for Branches, the Branches Committee shall determine annually the entitlement of each Branch to the annual subsidy for Branches as specified in Finance Regulation 3.

On notification of proposal for the formation of a branch, the secretary shall supply a model set of branch rules and form of account to the proposer(s) and ask the proposer(s) to submit for the secretary:

1. the rules proposed for the branch,
2. the names and addresses of the initial officers of the branch,
3. the names and addresses of the branch's bankers, together with the names and numbers of the all the accounts,
4. the initial programme.

Conferences Committee

There shall be a Conferences Committee. Its functions shall be:

1. to manage the Annual Conference with responsibility for arranging the Conference business and the Conference Programme, in conjunction with the local organising group;
2. to liaise with the host Branch (or local organising group) of the Annual Conference, designated by Council, over the host Branch's (or local organising group's) responsibilities of Conference finance, accommodation and hospitality;
3. to organise Occasional Conferences;
4. to encourage Members of the Mathematical Association and non-members to attend conferences;
5. to liaise the venue, date, and speakers with other professional associations concerning related conferences; to promote closer links with similar bodies; and, where appropriate, co-operate in the management of any joint conference;
6. to ensure that Council is made aware of any matters which affect conferences and which should be brought to the attention of Council;
7. to attempt to insure all conferences are financially self-supporting;
8. to ensure budgets for all conferences are submitted in advance to the Treasurer of the Association for approval.

The membership of the Conferences Committee shall be the President, a chair (elected at an Annual General Meeting under Rule 20.4), and Occasional Conferences Co-ordinator, a secretary elected annually, a treasurer appointed by Council on the recommendation of the Conferences Committee, the Chair of Council, the chair or secretary of Teaching Committee, the Editor-in-Chief, the chair or secretary of the Publicity and Membership Committee, the chair or secretary of the Professional Development Committee, a representative from Branches Committee, a representative from the Branch or local organising group responsible for organising an Annual Conference within the next eighteen months, and up to four co-opted members.

The designated representative to Council from the Conferences Committee shall be elected annually by the Conferences Committee at the Annual General Meeting.

The Conferences Committee shall ensure that good communication is maintained with other Committees of the Association, and particularly with the host Branch or local organising group of the Annual Conference, and any other conferences under its management. (the organisation of any conference or Annual Conference may be delegated to individuals, Branches or local organising groups.) Copies of the minutes of the Conferences Committee shall be sent to the host Branch or local organising group responsible for the next three Annual Conferences and approved copies of any minutes shall be lodged at Headquarters for the Archives. It will be the responsibility for any host Branch or local organising group of an Annual Conference to circulate minutes of their meetings to the secretary of Conferences Committee for distribution to the chair of Conferences Committee, the host Branches or local organising groups responsible for the Annual Conference for the following two years and to Headquarters.

Generally there shall be at least two meetings of the Conferences Committee each year: an annual business meeting at the Annual Conference to discuss Occasional Conferences for the coming year, and a meeting in May at the venue for the next Annual Conference, to be organised by the chair of the Conferences Committee together with the host Branch or local organising group; and any other meetings deemed necessary in the organisation of the Annual Conference or an Occasional Conference.

Publications Committee

The objects of the Publications Committee shall be:

1. to oversee and co-ordinate the production of all Association written publications, other than periodicals, and publicity materials;
2. to advise the Council on matters related to publications;
3. to assist in the marketing and sale of Association publications;
4. to keep under review the current range of Association publications.

The Committee shall consist of the chair; the Treasurer of the Association, the chairs of the Publicity and Membership Committee and the Teaching Committee, and the Editor-in-Chief; the chief executive and the member of Headquarters staff with responsibility for publicity and promotions; and not more than three members appointed by the Council.

If the chair of the Publicity and Membership Committee or of the Teaching Committee is unable to attend a meeting of the Committee, then another member of the respective Committee shall be invited to attend. If the Editor-in-Chief is unable to attend, then another member of the Editorial Board shall be invited. These members shall be entitled to vote.

The Committee shall:

1. work with the Teaching Committee to arrange for the efficient preparation and completion of draft works for publication;
2. receive other proposals for publication;
3. prepare final drafts and cover design, seek print estimates and arrange for printing;
4. monitor sales and finances, arranging for re-printing as necessary;
5. plan and prepare publicity for each publication (including reviews, articles in journals, sessions at conferences) and for an annual print of the publications booklet;
6. co-ordinate publicity with the Chair of the Publicity and Membership Committee;
7. suggest new topics for future publications, review publications strategies and report to the Council.

The Committee shall be responsible to the Council.

The Committee shall collaborate with Headquarters staff on all matters relating to publications.

Publicity and Membership Committee

The objects of the Publicity and Membership Committee shall be:

1. to monitor and raise levels of membership;
2. to initiate, co-ordinate and oversee the production of all publicity and promotion materials;
3. to consult with other Committees concerning their needs for publicity and their ability to promote the Association;
4. to advise the Council on matters related to publicity and membership.

The Committee shall consist of the chair; the President and the treasurer of the Association, the chair of the Publications Committee and a representative of the Branches Committee; the chief executive and the member of Headquarters staff with responsibility for publicity and promotions; and not more than five members appointed by the Council.

The Committee shall:

1. monitor membership numbers in all categories of membership and report these membership numbers to Council;
2. set strategies for improving membership;
3. consider categories of membership and advise the Council;
4. consult other committees and co-ordinate publicity on behalf of the Association;
5. arrange for the co-ordination of publicity for all aspects of the work of the Association, including membership, periodicals, publications, conferences, courses and branches;
6. arrange for Association stands at major exhibitions and conferences;
7. arrange for publicity and sales at meetings of branches;
8. monitor the effectiveness of publicity and suggest new methods of publicity, seeking outside advice on the promotion of the Association when necessary.

The Committee shall be responsible to the Council.

The Committee shall collaborate with Headquarters staff on all matters relating to publicity, membership and promotion.

The Committee shall invite a representative of any other Committee of the Association to attend its meetings when matters relevant to that Committee are to be discussed.

Professional Development Committee

The principal aim of the Professional Development Committee is to promote and support the professional development of teachers of mathematics. It may promote certification and awards that will encourage this professional development, and will promote activities for the benefit of teachers and others concerned with mathematics education.

The Committee shall consist of the chair, the secretary and the treasurer; one representative of the Teaching Committee and one representative of the Conferences Committee; any staff employed by the Association on in-service and professional development activities and five other members.

The Committee may establish subcommittees to deal with particular types of award, or certain kinds of professional initiative, or with particular groups of providing institutions, or to undertake particular duties. Such subcommittees may include persons who are not Members of the Association.

The maximum period of continuous membership of the Committee shall be five years. A person who retires from membership of the Committee may not be re-appointed until one year has elapsed.

The Committee shall:

1. advise the Council on matters of professional development and in service education and, when appropriate, make recommendations;
2. seek prior approval of the Council for the development of any new award, accreditation or initiative which would carry the authority and imprimatur of the Association;
3. recommend to the Council the registration fees payable by students; issue instructions to providing institutions on the registration and assessment of Diploma students, on the procedures for the submission of course proposals, on the entrance qualifications of students, and on submission of examination results and moderators' reports.

1. from time to time issue on behalf of the Association brochures, advice to institutions, guidelines for Committee members and for external moderators, or collections of good practice;
2. propose to the Teaching Committee and to the Conferences Committee suggestions for activities that would support its work.

The Chair of Council

The functions of the Chair of Council are to encourage cohesion between the various activities of the Association, to bring into review issues of current concern, to keep in view the future development of the work of the Association, to support chairs of Committees and others who are active on behalf of the Association, and to oversee the conduct of the business of Council.

Before any meeting of the Council or of its Standing Committee the Chair shall agree with the Executive Secretary items for inclusion in the agenda. After the meeting the Chair shall verify the accuracy of the minutes; and, subject to a subsequent meeting having agreed their correctness, shall sign these minutes as an accurate record of the proceedings.

The Chair of Council shall report at each meeting of the Council on the matters considered by the Standing Committee since the preceding meeting.

The Chair of Council shall report to the Annual General Meeting on the activities of the Council during the preceding year.

The Treasurer

The Treasurer shall advise the Council on all matters concerning the finances, property and insurance of the Association.

The Treasurer shall, after negotiation, propose budgets within which committees, employees and others working on behalf of the Association may operate, and present these to the Council for approval. Once these are approved, budget holders have responsibility for operating within them.