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Interpretation
It was noted that as the list was in alphabetical order, then "Board" should come after "Association" rather than where it was in the list, i.e. after "Director".
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| Interpretation continued
Life Member It was confirmed by Bill Richardson that the current list of Life Members would not have any more members added to it, as Life membership was no longer offered by the Association.
A E L Davies proposed that an additional heading of "Special Resolution" be included in order to define the meaning. This proposal was seconded by Jane Imrie and carried nem . con . |
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| 2. |
Membership - accepted |
| 3. |
Membership Subscriptions - accepted |
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| 4. |
Classes of Membership - accepted |
| 5. |
General Meetings - accepted |
| 6. |
Notice of General Meetings - accepted |
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| 6. |
Notice of General Meetings continued - accepted |
| 7. |
Proceedings at General Meetings |
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7.1 |
There was considerable discussion about the number of members required to allow an AGM or EGM to be quorate. It was agreed that thirty-five for the AGM was acceptable. However, members felt strongly that this was too high for an EGM and their preference was for much fewer. Bill Richardson proposed fifteen, Peter Bailey seconded, the vote carried with nine in favour and three abstentions. |
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7.2 |
Those present expressed concern that, given the wide geographical location of the membership base, the reconvening of a meeting at a later date if the quorum is not present, might pose a problem. It was agreed to ask the solicitors to adapt 7.2 to allow a meeting to be reconvened later on the same day.
In addition, some members felt the time of half-an-hour from the set start time was too short. Paul Metcalf proposed a one-hour delay, Peter Bailey seconded, the vote carried with seventeen in favour and one abstention. |
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| 7. |
Proceedingsat General Meetings (7.7 – 7.15) - no changes. |
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| 8. |
Number of Directors - accepted |
| 9. |
Appointment and retirement of Directors |
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9.1 |
Members asked for clarification of the terminology "natural person". It was confirmed that this phrase referred to a personal member rather than an institutional member |
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9.4 |
Members were not satisfied with this article and considered it to be overly complex. Their preference was for the original rule covering the election and re-election of Directors (officers), to be retained, subject to a slight adjustment as below: -
9.4 The election of Directors shall take place at each Annual General Meeting of the Association as follows: -
9.4.1 Directors shall be elected annually; and
9.4.2 a retiring Director may stand for re-election;
9.4.3 the length of service shall be as stipulated in the Association Rules. |
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| 10. |
Disqualification and removal of Directors - accepted |
| 11. |
Directors' expenses - accepted |
| 12. |
Directors' interests – accepted |
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| 13. |
Proceedings of Directors – accepted, however discussion took place about how many directors were required to be present to be quorate (13.5). It was agreed that eight was acceptable. |
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| 14. |
Powers of the Board (started on page 9)
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14.3.1 |
Members queried the use of the word "service" in the last sentence. It was agreed that this should be "serve". |
| 15. |
Minutes |
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15.1 |
Members were unsure of the use of the word "officers", and therefore the meaning of this article sub-clause. |
| 16. |
Accounts – no change. |
| 17. |
Annual Report and Return and Register of Charities – no change. |
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| 18. |
Notices |
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18.1 |
The word "members" in the first sentence had a capital M , whilst elsewhere in the document it was lower case. Members requested that continuity throughout the document be adhered to. |
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18.1.2 |
Members were uncertain about whether a period of 48 hours after posting a notice, was sufficient. After deliberation, Paul Metcalf proposed three working days, seconded by Ruth Swinton, and carried nem . con . |
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18.1.3 |
Members were uncertain about whether a period of 24 hours after faxing a notice, was sufficient. After deliberation, Paul Metcalf proposed three working days, seconded by Ruth Swinton, and carried nem . con . |
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18.1.4 |
Members were uncertain about whether a period of 24 hours after emailing a notice, was sufficient. After deliberation, Paul Metcalf proposed three working days, seconded by Ruth Swinton, and carried nem. con . |
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18.1.5 |
Members thought that the word "by" had been omitted from the start of the sentence. |
| 19. |
Dissolution – no change |
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| 20. |
Indemnity – no change. |
| 21. |
Rules |
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21. 2.1 |
Members thought that the words "member of " in the first sentence, should be changed to read "members to". |
